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01AI operations

Systems that dothe work daily..

Marketing MIX is an international marketing studio founded in Kyiv in 2014 and headquartered in Ottawa since 2024. Below are five AI systems we built for our own operations and run in production. Each one performs work that was previously done manually.

02What runs
  • 01

    A digital colleague inside the CRM

    Staff ask her in plain language, she answers from live CRM data.

    Runs on: Festival CRM · our own worker on a local machine

    How it works

    1. 01A question goes into a queue; a worker picks it up and answers from the same records the person is allowed to see.
    2. 02Two passes: one drafts the answer from the data, the second checks it against the request before it appears.
    3. 03She sees exactly what that employee is permitted to see, recalculated on every request.
  • 02

    A monitor for work chats

    Reads work chats continuously and reports what requires attention.

    Runs on: Telegram chats · CRM finance queue

    How it works

    1. 01Every morning the owner gets one short digest: how each chat moved, which ones went quiet, which questions are still open.
    2. 02A photo of a receipt in a chat lands in the finance queue of the CRM with the sum attached.
    3. 03Requests for access turn into a card for the manager instead of a lost message.
  • 03

    Volunteer check-in by geolocation

    People mark themselves on site; the server decides whether to trust it.

    Runs on: Festival CRM · volunteer cabinet in the browser

    How it works

    1. 01Two taps in a personal cabinet: I'm here, I'm done. Hours are counted from that.
    2. 02The server compares coordinates with the venue and refuses readings that are too far or too vague.
    3. 03Anything doubtful is flagged for a coordinator instead of being silently accepted.
  • 04

    A photo quiz in place of a contact form

    The visitor taps pictures, the studio gets a qualified enquiry.

    Runs on: mmix.biz · edge worker · advertising API

    How it works

    1. 01Pictures instead of fields: what to move, from where, how far. No long text entry.
    2. 02The answer lands as a lead with its source and campaign attached.
    3. 03The same event id goes to the ad platform, so one enquiry stays one enquiry.
  • 05

    An agent that hunts and negotiates

    Name an item to buy: it searches, negotiates and reports an agreed price.

    Runs on: Local marketplaces · Telegram · a separate browser profile

    How it works

    1. 01Searches the local marketplaces on a schedule and reads each listing in full.
    2. 02Writes to sellers, negotiates within the rules it was given, and never commits on its own.
    3. 03When a price is agreed, the owner gets one message with the deal and the pickup.
03Why this page exists

We use all of it ourselves.

Every system above serves our own operations: the festival, the work chats, the enquiries, the purchases. We offer clients the same work we depend on daily.

04How we work with you

Three ways in.

  • 01

    Find the work worth automating

    We spend a week with your team observing the actual routine, then report where automation returns more than it costs and where it does not.

  • 02

    Build the system

    Assistants over your own data, connections between the tools you already pay for, agents that complete a task from start to finish. Ownership stays with you, with every decision documented.

  • 03

    Train the team by the hour

    Practical sessions for owners, managers or the whole team, on your own tasks. Your staff finish with prompts and working methods that remain useful after the project ends.

Tell us what your team still does by hand.

Describe the manual work. We reply with what we would automate first and what should stay with people.

Start a brief30-minute strategy session — €100